SyteLine Centralized Purchasing Configuration Guide
Centralized purchasing in SyteLine consolidates procurement activities across multiple sites to leverage volume discounts, standardize vendor relationships, and improve spend visibility. Instead of each site managing its own purchasing independently, a central procurement team manages vendor contracts, processes consolidated purchase orders, and coordinates deliveries to individual sites. This guide covers the SyteLine configuration required to support centralized purchasing operations.
Central Procurement Site Configuration
The central procurement model designates one SyteLine site as the purchasing hub that manages vendor relationships and contract pricing for all sites. Purchase requisitions from consuming sites are routed to the central site for consolidation and PO creation. The central site maintains the master vendor records in the vendor table, while consuming sites hold local vendor cross-references for receiving and invoice processing. Configuration involves setting up inter-site requisition routing, central buyer assignments, and vendor master synchronization.
- Designate a central purchasing site and configure it as the default supply source for specified commodity groups
- Route purchase requisitions from consuming sites to the central site using requisition approval workflows
- Maintain master vendor records at the central site with contracts, pricing, and performance ratings
- Synchronize approved vendor lists to consuming sites using Infor ION Sync.SupplierPartyMaster BODs
- Assign central buyers by commodity code with authority to create POs across all consuming sites
Consolidated Requisition and PO Processing
The consolidation process groups purchase requisitions from multiple sites for the same vendor and commodity into a single purchase order. SyteLine PO generation utilities can consolidate open requisition lines based on vendor, requested delivery date, and commodity grouping. The consolidated PO ships to the vendor with split delivery instructions specifying quantities and delivery dates for each consuming site. Drop-ship functionality allows the vendor to ship directly to consuming sites while the central site manages the PO and invoice.
- Use the PO Generation utility to consolidate requisitions from multiple sites into grouped purchase orders
- Configure split delivery schedules on consolidated POs with site-specific quantities and delivery dates
- Enable drop-ship processing so vendors ship directly to consuming sites from centrally managed purchase orders
- Set up blanket purchase orders with release scheduling for high-volume recurring commodities
- Track requisition-to-PO conversion rates and consolidation savings through procurement analytics reports
Enterprise Contract and Spend Management
Enterprise vendor contracts in SyteLine define negotiated pricing, volume commitments, and service level agreements that apply across all sites. Contract pricing is configured through the Vendor Contract Pricing form and automatically applied when purchase orders reference the contract. Spend analytics aggregate purchasing data across all sites to measure contract compliance, identify maverick spending, and support vendor negotiations with accurate volume data.
- Create enterprise vendor contracts with pricing tiers based on aggregate volume commitments across all sites
- Configure contract pricing to auto-apply on POs based on vendor, item, and quantity bracket matching
- Monitor contract utilization rates to ensure sites are ordering against negotiated agreements
- Generate spend analysis reports segmented by vendor, commodity, site, and contract compliance percentage
- Set up contract renewal alerts with lead time notifications for procurement planning and renegotiation
Centralize your procurement operations in SyteLine for better spend control and vendor management. Book a consultation with Netray procurement specialists.
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